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EXECUTIVE ASSISTANT

Position Description: Greater Newark Conservancy is at a pivotal point in organizational development and seeks a highly organized and motivated Executive Assistant to provide comprehensive support to the Executive Director. The successful candidate will play a critical role in ensuring the smooth functioning of the organization, enabling the Executive Director to focus on strategic initiatives and leadership, while also supporting the development and implementation of policies, practices, and internal systems. This role requires a well-organized, innovative, and creative thinker, who takes initiative, and is a team player with experience in the executive support function. Candidates should also be adaptable with knowledge of, or a strong interest in nonprofit management, food, environmental, and/or social justice. Emotional intelligence, discretion, and a sense of humor are a must, with comfort working in a fast-paced environment.

Primary Responsibilities include:

Administrative Support:

  • Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing mail, drafting correspondence, and screening phone calls.
  • Manage the Executive Director’s calendar, appointments, and travel arrangements.

Communications: 

  • Serve as a liaison between Executive Director, staff, and external stakeholders.
  • Draft, proofread, and edit emails, reports, and other documents as needed.

Meeting/ Event Coordination:

  • Organize and schedule board meetings, internal team meetings, and other events as needed.
  • Prepare meeting materials, agendas, and minutes as required.
  • Assist in planning and executing fundraising events, campaigns, and donor-related activities.

Research and Reporting:

  • Conduct research and compile information on relevant topics to support decision-making processes.
  • Prepare reports and presentations as requested.

Qualifications:

  • Proven experience as an executive assistant or similar administrative role, preferably in a nonprofit setting.
  • Demonstrated critical-thinking, problem solving skills, and analysis.
  • Excellent organizational, project management, and time-management skills.
  • Strong written and verbal communication skills, with acute attention to detail.
  • Proficiency with software and technology, including web-based communication, Microsoft Office Suite, Zoom, Dropbox, SharePoint, Social Media, etc.
  • Ability to handle sensitive information with discretion and confidentiality.
  • Ability to handle multiple tasks and prioritize responsibilities effectively.
  • Knowledge of general office equipment and Telephone Systems.
  • Knowledge or interest in nonprofit operations and/or environmental, food, or social justice.
  • Commitment to the mission and values of the organization.
  • Sense of humor and roll up your sleeves, get it done attitude a must!

Education:

Bachelor’s Degree in relevant field required, Master’s degree preferred.

Click here for full job description including functions and responsibilities, complete list of qualifications, salary info, and how to apply.


Farm Stand Coordinator

Position Description: Greater Newark Conservancy is seeking a reliable, self-guided, and motivated individual to support programming in various areas related to community engagement, food access, food production, food marketing, and food distribution throughout Newark, NJ. Primarily, the Coordinator will execute every aspect of the farm stand operation, from harvesting fresh produce at the 3-acre Hawthorne Avenue Farm and/or hydroponic greenhouse to tabling in-person farm stands and interacting positively with customers to collaborating with partner organizations to donate surplus produce. Applicants for this position should be interested in improving food access conditions and engaging community members in healthy eating and lifestyle choices. The ideal candidate will have strong relationships with communities in Newark.

The Coordinator will have a regular schedule of 40 hours per week with some evening and weekend hours required. Applicants should be prepared to maintain a consistent work schedule and be comfortable working in various outdoor conditions.

Primary Program and Field Work Responsibilities:

·        Keep accurate records of all Farm Stand activities, including daily produce inventory, budgets, sales records, accounts receivable & other financial records, evaluations, customer surveys and suggestions, pounds of produce harvested, sold, and composted and management of the customers relationship management system (CRM).

·        Research and implement best practices for farm stands and refine existing procedures.

·        In conjunction with the Hawthorne Avenue Farm team, ensure the availability of produce and/or procure additional produce as necessary. Including but not limited to coordination and management of produce post- harvest processing, harvest data collection and inventory management.

Qualifications:
• BA/BS or work equivalent

· Commitment to racial, environmental, and food justice

· Ability to organize and maintain detailed records

· Strong writing, communication and computer (Google suite, Microsoft suite, virtual platforms- Zoom, WebEx) skills

· Strong people management, interpersonal, and supervisory skills

· Able to work outdoors and perform gardening, farming, harvesting, and other tasks

· Knowledge/experience in horticulture, urban agriculture or environmental education preferred

· Knowledge of Spanish and/or Portuguese preferred

· Valid driver’s license and clean driving record required

Click here for full job description including functions and responsibilities, complete list of qualifications, salary info, and how to apply.

 



Service Opportunities

FoodCorps

As a FoodCorps service member, you will lead hands-on lessons, influence healthy school meals, and build a schoolwide culture of health. Each year, FoodCorps, an AmeriCorps program, searches for its next round of leaders, including one working with Greater Newark Conservancy! The ideal candidate should believe that every child—no matter their race, place, or class—has a right to healthy food at school.

Visit the FoodCorps website for more information and to apply. Applications are considered on a rolling basis. Contact Sarah O'Leary, Director of Family and Youth Education, for questions and to schedule a pre-interview: soleary@citybloom.org.

 


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